Knowledge Base

Update (10 Feb 2026)

• Added API endpoint (/v2/tasks/move) to move tasks across projects.
• Task and App Items' API results send checklist items instead of sending counts.
• You can disable email and in-app notifications while updating entities by passing a notifications=false in the PATCH request URL.
• Search behavior update

  We’ve updated search to be keyword-based and more predictable for how people actually use it.

  Why we changed it

  After reviewing support tickets and real user searches, we found most searches were for specific items using exact text like IDs, codes, and short terms (for example HSM, 123, T00756, H-13). The older text-oriented search (stemming, language processing, operators) sometimes got in the way and made simple lookups feel unreliable.

  What changed

  • Search no longer uses text-oriented processing (like stemming).
  • We no longer index the full text inside Documents. Document search now matches on document metadata (for example name/description), not the document body.
  • Advanced operators are no longer supported. For example: +A (must include) and -B (must exclude) are no longer available.
  
  Read More

Highlights

v15 introduces a refreshed UI, faster daily workflows, better Gantt/Kanban experiences and removal of older, confusing options so the app feels more consistent.

• New modern UI with Dark Theme
• Scheduling made simpler (dates can be blank)
• Faster Gantt and Kanban with full-screen modes
• Project gets its own page and customizable overview
• Admin area rewritten
• Reports easier to manage and clean up

1. New UI

• Cleaner layouts and clearer actions.
• Dark Theme available under User menu > Theme.

2. Scheduling

• Dates can be blank if start/finish is not known yet.
• Easy Scheduling mode for teams that don’t want MS Project style complexity. Read More.
• Manually scheduled tasks: enter effort and let Celoxis calculate the rest (dates + total effort or dates + daily work per resource).

3. Gantt Improvements

• Redesigned toolbar.
• New Gantt component for faster and smoother interaction.
• Undo/Redo (in “Manual Save” mode).
• Smoother Edit Task form.
• Improved printing: select columns, repeat headers, etc.
• More display options: resource avatars, WBS codes.
• Full-screen mode for maximum space.

4. Kanban Improvements

• Columns can represent status while swimlanes represent priority (or another attribute).
• Drag and drop to order cards vertically inside a column.
• Checklists visible and updatable on the card itself.
• More card customization options.
• Full-screen mode.

5. Project Screen

• Project now has its own dedicated page.
• Overview tab is customizable.
• Task Status pie chart supports drill-down (e.g. click “Delayed” to see delayed tasks).
• Open Items widget is now clickable.
• New workflow bar chart widget to monitor risks or any workflow app by priority.

6. Task and Workflow App Drawer

• New layout to reduce clicks and show more info.
• Non-default fields are surfaced for faster viewing.
• Inline edits are faster and smoother.

7. Admin

• Admin page completely rewritten.
• Improved navigation.
• Contextual help text added.

8. General UX

• Most pages now provide primary and secondary filters to quickly narrow data.
• Inline edit experience is faster and takes fewer clicks.

9. Reports

• New, clearer flow to create and modify reports.
• Bulk delete reports.
• “Unused Reports” screen to identify and remove reports you no longer need.

10. New Mobile UI

• Dark theme
• Many UI/UX enhacements

Cleanups (Removed or Changed)

• % Complete calculation methods “Weighted Average” and “Based on Time Logged” removed. Progress now follows the latest update.
• Assigning task users in hours is no longer supported.
• Resolution prompts for Duration/Effort/Units removed because they caused confusion.
• Default % Complete now means “% Duration Complete”.
• Starting discussions directly on documents has been removed.
• Same work items as submitted option from timesheet preferences has been removed.

Terminology and label updates