About BSI
In the dynamic world of digital learning, BSI stands as a leading provider, crafting and delivering engaging training programs for major clients across banking, government, and other industries. From interactive e-learning modules to large-scale digital transformation rollouts, BSI’s work demands meticulous execution. As the Head of Project Management at BSI, the PM lead is the architect behind BSI's project success, ensuring every program is delivered seamlessly from concept to completion.
- INDUSTRY E-Learning Providers
- LOCATION Australia
Digital learning
Interactive e-learning modules
Project success
Digital transformation rollouts
Banking
The Challenge: Navigating a Labyrinth of Industry Hurdles
The quest to create impactful digital learning is fraught with its own unique set of complexities. Like many in its industry, BSI must contend with a landscape of ever-present challenges:
High-Volume Project Management
A constant flood of projects runs in parallel, all with demanding client deadlines. Effectively managing a multitude of simultaneous deliverables while ensuring consistent quality is a major hurdle for any project management team.
Granular Time Tracking
Accurately capturing and analyzing time at a granular level is critical for billing and understanding effort distribution. Yet, this is a constant battle against administrative burden, often leading to a lack of meaningful data.
Fostering Seamless Collaboration
Digital learning projects involve a diverse mix of designers, subject-matter experts, and developers. Ensuring everyone is aligned on progress, dependencies, and resource allocation proves difficult without a unified platform.
The Old Way: BSI's Struggle with previous tools
The team was tethered to a system of their own making a combination of an Excel spreadsheet and a separate tool, Streamtime. This fragmented approach wasn’t just inefficient; it was actively holding them back.
A Lack of Visibility
Project data was scattered across multiple platforms, making it nearly impossible for stakeholders to get a real-time overview of progress, budget status, and profitability. This lack of a single source of truth made it difficult to make confident, data-driven decisions.
Ineffective Resource Allocation
The Excel "master schedule" lacked the granularity needed to manage resources effectively. The Head of Project Management recalls having no insight into whether a team member was at 10% or 100% capacity, leading to over-allocation and burnout.
A Drain on Time
Creating client-facing reports was a manual and laborious process. Project data couldn't be easily extracted, consuming valuable hours that could have been spent on strategic work. This administrative drain was a constant source of frustration.
The Celoxis Solution: A One-Stop Shop for the Entire Team
The search for a robust solution was a journey until the PM lead discovered Celoxis. After evaluating alternatives like Monday.com and Jira, Celoxis stood out as the most complete solution, particularly for its powerful workload management capabilities.
With Celoxis, the BSI team gained a true "one-stop shop" for project management. The platform allowed them to eliminate their reliance on the Excel master schedule and Streamtime, unifying all project data on a single platform. The team can now manage tasks, track time, and generate reports with ease, while the ability to drill down into granular details and pull back for the bigger picture has been a game-changer.
It’s that one-stop shop for your PM team and your users to manage and track their time effectively, even at a granular level.
Amber MackellarThe Head of Project Management at BSI
The Impact: A Foundation of Confidence
The adoption of Celoxis wasn't just a software change—it was a transformational shift that delivered powerful results and instilled a new level of confidence across the organization.
Improved Time Tracking
The centralized platform allows teams to accurately track time at a granular level, providing better insights into effort distribution and a solid foundation for billing.
Enhanced Collaboration
A single platform ensures all team members are aligned on progress, dependencies, and resource allocation, fostering a more collaborative and efficient environment.
Reduced Manual Effort
By eliminating fragmented tools and manual reporting, Celoxis has freed up project managers' time, allowing them to focus on strategic, high-value work.
Increased Confidence
The PM lead can now confidently tell the CEO that BSI can handle new, large-scale projects, knowing Celoxis provides the powerful tools to manage them.
Empowering Future Growth
Celoxis has equipped BSI with the confidence and capability to tackle even their most ambitious projects. The company is now prepared to embark on a new, large-scale undertaking, knowing they have a scalable partner that can handle immense complexity. Celoxis provides the robust functionality and sophisticated reporting needed to proactively monitor progress and ensure budgets stay on track, proving it is the ideal solution for their continued growth.
Celoxis leverages Amazon Web Services (AWS) to ensure high availability, reliability, and security. Hosted in AWS's robust U.S. and Ireland data centers, we utilize services like EC2, EBS, and Aurora to deliver a seamless, scalable, and secure user experience.
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