A change request sits in the queue for three days. Nobody objects to it. The one person who can approve it spent the week in client meetings, and by the time they open a laptop, two dependent tasks have slipped, the resource earmarked for next sprint has been reassigned, and someone has already escalated to the PMO.
That delay had nothing to do with governance, methodology, or your project management framework. It happened because the decision needed a desk.
The Celoxis mobile app is now live on Google Play and the App Store. It puts approvals, dashboards, timesheets, and portfolio health on the device your team already has in hand, so the work that used to wait for a laptop stops waiting.
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Why mobile access matters for portfolio governance
Most project management software was built around a seated user with two monitors. That assumption held up when project work happened in one building. It holds up much less well now that delivery leads run hybrid teams, sponsors travel, and field staff log hours from a site rather than a desk.
The cost of that gap shows up in three predictable places.
Approval latency. Timesheets, expenses, and change requests queue behind whoever is furthest from a laptop. Every day of delay is a day your actuals are wrong.
Stale time data. People log hours on Friday for work they did on Tuesday. Once time entry drifts, so does every downstream number, including utilization, earned value management calculations, and margin.
Status by interruption. When executives cannot see a portfolio themselves, they ask. The PMO then spends its week assembling answers that already exist in the system.
A mobile app does not solve strategy problems. It removes the friction that turns small delays into schedule variance, which is a quieter and more expensive issue than most teams account for.
What is inside the Celoxis mobile app
The app is not a stripped-down viewer. It carries the parts of Celoxis people actually reach for between meetings, organized into five areas you can move between from the bottom navigation bar: Dashboard, My Work, quick create, Timesheet, and More.
Manager dashboards with real numbers
The dashboard opens on financial and delivery health rather than a task list. Margin, Revenue, Cost, My Projects, Budget Utilization, and Tasks Status sit on one screen, each drilling into detail.
If you run multiple portfolios, the dashboard selector at the top switches between views such as Manager Dashboard, Portfolio Overview, and Revenue Dashboard without leaving the screen. For anyone responsible for a book of work rather than a single project, this is the difference between checking a number and requesting a report.
This is the same reporting layer that makes project portfolio management software useful at the executive level, now readable on a six-inch screen.
My Work for daily execution
My Work groups assigned tasks by project, shows completion percentage on each, and flags anything overdue in red. Filter and sort controls sit in the header, so a delivery lead can pull up everything at risk in a couple of taps.
For managers, this is the practical side of task management for project managers: seeing what is actually blocked before the standup rather than during it.
Timesheets that get filled in on time
The weekly timesheet view shows each day of the week with logged hours and a running total. Adding an entry takes a tap, editing takes another, and week navigation sits at the top of the screen.
Accurate time capture is the input that everything else depends on. Utilization reporting, billing, cost variance, and capacity forecasts all inherit whatever quality your timesheets have. Getting hours logged the same day they happen is one of the highest-leverage changes a services organization can make, and it is far more likely when logging time does not require opening a laptop.
The app also includes timers under the More menu, so time can be captured while the work is happening instead of reconstructed later.
An inbox that separates signal from noise
The Inbox splits into Notifications and Mentions. Schedule alerts, task modifications, and start reminders land in the first; anything addressed to you directly lands in the second.
This matters more than it sounds. The reason status updates get missed is rarely that the system failed to send them. It is that they arrived alongside forty other messages. Separating direct mentions from system alerts is a small design decision with a real effect on response time, and it is one of the things that makes project management collaboration software worth using rather than tolerating.
Project, budget, roadmap, and revenue views
Open any project and you get the overview: manager, planned start, state, type, and client, with tabs for further detail.
Beyond the project record, four views cover the questions leaders ask most often:
Budget Utilization plots planned cost against actual cost as two lines over the project timeline, which makes divergence obvious well before a variance report would surface it. That kind of early signal is exactly what risk management inside project management software is supposed to provide, and it is far more useful on the day the lines separate than in the following month’s review.
Quick access to recent work
The Recent panel lists the projects you have touched most recently, so returning to yesterday’s work takes one tap instead of a search. Dark mode is available from the More menu for anyone who reviews dashboards late.
Who gets the most out of it
Different roles use a mobile project management tool very differently. Here is where the value concentrates.
PMO leads and portfolio managers. Portfolio health, budget utilization, and roadmap status without waiting on a status pack. Useful during board prep, and useful the moment a sponsor asks a question in a hallway.
Project managers. Approvals, overdue task visibility, and schedule alerts. The daily work of keeping a plan honest is mostly small interventions made quickly, which is precisely the work that suffers when you are away from a desk.
Team members and field staff. Time entry, task updates, and mentions. This is the group most likely to be away from a laptop and most likely to create data quality problems when logging is inconvenient.
Executives and sponsors. Revenue against goal, margin, and cost, self-served. Fewer requests to the PMO, faster decisions, and a shared version of the numbers.
What the app is good for, and what it is not
Worth being straightforward here, because overpromising on mobile is a common failure in this category.
The app is built for review, response, and capture. Checking health, approving work, logging time, updating a task, and answering a mention are all things it handles well.
Deep planning work still belongs on a larger screen. Building a work breakdown structure, rescheduling dependencies across a complex Gantt chart, running resource and capacity planning across a portfolio, or configuring workflows are tasks where screen real estate genuinely matters. Those stay on the web application, where they belong.
Treat the mobile app as the layer that keeps your project management information system current between planning sessions, not as a replacement for them.
Getting started
- Download the app. Search for Celoxis on Google Play or the App Store, or use the badges on this page.
- Sign in with your existing Celoxis credentials. Your permissions, dashboards, and project access carry over from the web application.
- Set your default dashboard. Choose the portfolio view you check most often so it opens first every time.
- Enable notifications. Schedule alerts and mentions are the features most likely to change how your week runs.
- Log one day of time from your phone. It is the fastest way to feel the difference in your timesheet compliance rate.
Tell us what to build next
This is version one, and the roadmap is genuinely open. We would rather hear that a screen you use daily is missing than discover it in a churn conversation six months from now.
Download the app, use it for a week, and send us your feedback through the in-app option or your account manager. The features that get built first will be the ones customers ask for most.
Frequently asked questions
Is the Celoxis mobile app available on both iOS and Android?
Yes. The app is available on the Apple App Store for iOS and on Google Play for Android.
Does the mobile app cost extra?
The mobile app is included with your Celoxis subscription at no additional cost. You can review plan details on our project management software pricing breakdown.
Can I approve timesheets and expenses from my phone?
Approvals are part of the mobile experience, which is the main reason most organizations deploy a mobile app in the first place. Your existing approval rules and permissions apply exactly as they do on the web.
Will my dashboards and permissions look the same as on the web?
Your role, project access, and dashboard configuration carry over from your Celoxis account. Dashboard layouts are adapted for a phone screen, but the underlying data and access rules are the same.
Does the app work for on-premise Celoxis deployments?
Mobile access depends on your deployment configuration. If you run Celoxis on your own infrastructure, review the requirements on our on-premise deployment page or speak with your account manager before rolling the app out.
Is this a replacement for the web application?
No. It is designed for review, approvals, and time capture. Detailed planning, scheduling, and configuration work remain on the web application, where the screen space matches the task.